Service Business Pricing & Profit Calculator

Stop guessing what to charge. Build a clearer price for each job with an editable Excel toolkit designed for service-based businesses.

What's included

• Start Here: 5-minute setup and clear definitions.
• Business Setup: overhead, labor, target margin and processing fees.
• Service Library: compare pricing and contribution across up to 15 services.
• Quote Builder: estimate the cost and contribution of a customer project.
• Monthly Plan: sales, overhead, capacity and break-even calculations.
• Dashboard: the numbers and potential pricing risks in one view.
• Scenarios: test how changes in price and job volume affect estimated profit.

How it works

Download the .xlsx file, open it in Microsoft Excel, and replace the blue sample inputs with your own numbers. The green fields calculate automatically. Examples are illustrative, not actual business results.

Who it's for

Freelancers, local service businesses, cleaners, independent creative professionals, and other small teams that need to review service pricing before quoting customers.

Delivery: one editable Excel (.xlsx) workbook, delivered digitally after purchase. Nothing physical is shipped. No recurring subscription.

Compatibility: intended for Microsoft Excel. Compatibility with third-party spreadsheet software is not guaranteed.

License: use inside your own business. No resale, redistribution, or public sharing of the files.

Planning tool only. Projections depend on your inputs, exclude income tax and other costs unless entered, and do not guarantee business results. Not accounting, legal or tax advice.

Want to try the math first? Read our free cleaning-job pricing example or break-even job count guide.